All general workspace settings require admin access.
Workspace name and icon
Set your workspace's display name and upload a logo or icon by selecting ‘Edit’. This appears throughout Grain for all members of your workspace.
Workspace invite link
Use this link to invite users into your workspace. You can change whether the link invites users to paid or free seats.
Paid seats: can record meetings and access all features on your workspace’s plan
Free seats: cannot record meetings, but can access all other features on your workspace’s plan
You can also reset the link at any time by selecting the three-dot menu to the right of the link and clicking ‘Reset link.’
Auto-assign new users to team
You can specify new users to join a specific team, or none at all. See Teams for more information.
Email Domains
Grain uses two types of email domains in Workspace settings:
Allowed domains: these domains permit users to join or request to join the workspace upon signup, without an explicit invitation needing to be sent.
Internal email domains: these domains are used to identify internal team calls. For example, if your company's domains include
grain.com,grain.co, orgrain.io, any call involving participants from these domains will be treated as an internal team call.
A more detailed explanation of those two use cases are described below.
Workspace access
There are two options for workspace access on sign up:
Join workspace on sign up: users with an email address matching any allowed domain can immediately join your workspace.
Request to join workspace: users with an email address matching any allowed domain can send a request to the workspace admins to join the workspace.
Note: Allowed domains are determined by the domains in your workspace (you cannot manually edit this list). The only way to add more domains to this list is to have a member of your workspace have one of the domains.
Internal vs external meeting classification
Grain uses your workspace domains to determine whether a meeting is internal (all participants share your domain) or external (at least one participant has a different domain). This affects auto-capture rules, auto-share rules, and tracker scoping. You can add additional domains to treat as internal (for example, a parent company or subsidiary).
Company context
Use this space in the settings to help Grain understand more about your company to improve AI outputs.
Custom vocabulary
You can add words or phrases you want to more accurately transcribe in your meetings. This is best used for common names, products, companies, and industry jargon that come up in your meetings, so Grain transcribes them accurately across all workspace recordings. Custom vocabulary is an English only setting and is limited to 200 words.
Meeting language default
Set the default transcription language for all bot recordings in your workspace. You can add multiple preferred languages and Grain auto-detects the right one during meetings.
Grain supports languages in two tiers; Common and Other languages.
Common: extremely accurate for all parts of a transcript such as, word detection, punctation, proper noun detection, and speaker changes
Other languages: accurate for word detection but may provide a lesser experience with punctation and proper noun detection
See the table below for the all supported languages broken down by each quality tier:
Common | Other Languages |
English | Afrikaans |
Spanish | Albanian |
French | Amharic |
German | Arabic |
Italian | Armenian |
Portuguese | Assamese |
Polish | Azerbaijani |
Hindi | Bashkir |
Japanese | Basque |
Chinese | Belarusian |
Finnish | Bengali |
Korean | Bosnian |
Dutch | Breton |
Russian | Bulgarian |
Turkish | Burmese |
Ukrainian | Catalan |
Vietnamese | Croatian |
| Czech |
| Danish |
| Estonian |
| Faroese |
| Finnish |
| Galician |
| Georgian |
| Greek |
| Gujarati |
| Haitian |
| Hausa |
| Hawaiian |
| Hebrew |
| Hungarian |
| Icelandic |
| Indonesian |
| Javanese |
| Kannada |
| Kazakh |
| Khmer |
| Lao |
| Latin |
| Latvian |
| Lingala |
| Lithuanian |
| Luxembourgish |
| Macedonian |
| Malagasy |
| Malay |
| Malayalam |
| Maltese |
| Māori |
| Marathi |
| Mongolian |
| Nepali |
| Norwegian |
| Norwegian Nynorsk |
| Occitan |
| Polish |
| Punjabi |
| Pashto |
| Persian |
| Romanian |
| Sanskrit |
| Serbian |
| Shona |
| Sindhi |
| Sinhala |
| Slovak |
| Slovenian |
| Somali |
| Sundanese |
| Swahili |
| Swedish |
| Tagalog |
| Tajik |
| Tamil |
| Tatar |
| Telugu |
| Thai |
| Tibetan |
| Turkmen |
| Urdu |
| Uzbek |
| Welsh |
| Yiddish |
| Yoruba |
Note: Desktop capture transcripts use automatic language detection and cannot have their language changed manually. Live transcription on Desktop capture is available in English, Spanish, German, French, Portuguese, and Italian. Other supported languages are transcribed after the meeting ends.
Auto delete
Automatically delete meetings from your workspace after a set number of days. You can choose how many days after creation meetings should be removed.
Optional exclusions let you:
Exclude internal meetings: keep internal team meetings from being deleted.
Exclude meetings in playlists: preserve meetings that are part of a saved playlist.
Use this setting to manage workspace storage and keep your meeting library organized. Only workspace admins can configure this setting.
Allow Desktop Capture
This setting controls whether members can use Desktop capture for private note-taking. When the toggle is enabled, all workspace members have access to use Desktop capture. When disabled, the feature is unavailable to workspace members. Learn more about Desktop capture.
Recording duplication
Allows non-members to save recordings shared via link to their own workspace to create clips. When disabled, non-members can only view these recordings.
Delete Workspace
Located at the very bottom. Deleting your Workspace cannot be reversed.