Grain is an AI-powered meeting recorder that joins your Zoom meetings to record and document the information, sending it to your preferred platforms like Slack, HubSpot, Salesforce, and more.
When the meeting begins, Grain automatically joins the call just like any other participant to record, transcribe, and summarize the conversation. This lets you focus on the conversation without worrying about taking notes.
Adding Grain Recorder to Your Zoom Meeting
As a user, you have the flexibility to choose which meetings you want to record. Essentially, you can add Grain to meetings you'd like to record. There are two ways to add the Grain recorder:
I. Set up Your Recording Preferences:
Navigate to the 'My Meetings' page to access Bot capture and Desktop capture settings.
To automatically record specific types of calls, such as those with customers, choose "External meetings." For internal team meetings, opt for "Internal meetings." Alternatively, record meetings you organize with Bot capture by selecting "Only auto-capture if I am the event organizer." You can read more about these recording options here.
To capture ad-hoc meetings select "Unscheduled meetings" under the Desktop capture settings.
If you prefer a per-meeting approach, simply go back to your "Meetings" page, which lists all your scheduled meetings from your connected calendar. Use the dropdown on the right of each meeting to change its auto-capture rules.
Once you've updated your preferences, Grain will join the meetings you’ve asked to record.
II. Add Grain to Impromptu Meetings
For unscheduled or last-minute meetings:
Go to the meeting page
Click the "+ New" button in the top right corner
For Bot capture select "Bot recording," paste your Webex meeting link, and click "Record"
For Desktop capture select "Desktop Capture" to begin recording
II. Enter Meeting Link
For unscheduled or impromptu meetings, navigate to Meetings > select the "+ New" button in the top right corner > select "Desktop capture" or "Bot capture" > for "Bot capture" paste the copied Zoom meeting link in the “Enter meeting link or ID” field > click “Record.”
Grain recorder will join the call.
Recording Disclaimer and Consent
To obtain recording consent, Grain provides a clear disclaimer modal to all participants, ensuring transparency.
1. If you are the meeting host using Grain to record, once Grain joins the call, participants will see a disclaimer modal explicitly stating that the meeting is being recorded. They will have the choice to either leave the meeting or consent to the recording.
2. If you are not the meeting host and wish to add the Grain recorder, Grain will request the host's permission to record. Once you add the Grain recorder, the meeting host will receive a modal requesting permission to record the meeting.
If granted, all participants will see the “This meeting is being recorded” disclaimer, and Grain will proceed with recording.
If denied, Grain will exit the meeting, and no recording will be created.