Efficiently reviewing meeting recordings is key to enhancing productivity and ensuring no detail is overlooked. Here we describe how to interact with your meeting recordings in ways that suit your review process.
The Summary Tab
The new Summary Page in Grain is your one-stop destination for making meetings more actionable and insightful. With features designed to streamline navigation, highlight key outcomes, and assign actionable next steps, this page ensures that your team stays aligned and productive post-meeting. Let's learn about each of the sections on the Summary tab:
Action Items
Action items now appear at the top for better usability and visibility.
A dedicated section to assign tasks and follow-ups to team members. Ensures clarity of next steps and streamlines accountability for post-meeting actions.
Action items are now interactive and you can delete, re-assign and copy them!
Logged in users will see their own action items first, then of workspace users and lastly for external participants.
Add custom template
You can access this at the bottom of the Summary page to customize the structure of your meetings notes.
It is separate from the AI generated summary notes.
How to Access and Use the Summary Page
Locate the Summary Page:
Open your meeting recording in Grain.
Click on the "Summary" tab in the navigation bar.
Assign Action Items:
In the Action Items section, assign tasks to team members with clear deadlines.
This ensures that post-meeting responsibilities are clearly communicated and tracked.
Follow-Up Email Setting
Under the "Send Summary" icon (a paper plane icon towards the top of the Summary Tab), you can send a follow-up email:
AI will generate a follow-up email based on your meeting.
Important Notes:
This feature is only available on the Business Plan.
It is exclusively for external calls.
Video playback
Adjust playback speed: You have the flexibility to adjust the playback speed of your recordings. Simply click on the speed indicator and select the desired speed from the dropdown menu.
Full screen: Click the arrow in the bottom right of the video playback screen to make the video full screen.
Picture-in-picture playback: Click the double square icon next to the full screen icon in the bottom right of the video playback screen to enable picture-in-picture viewing. This allows you to play and view a recording while using other tabs on your internet browser.
Hide recording video
Click on the recorder icon to hide the recording video and bring it back in view.
When you hide the video, you'll only the Summary, Private notes and Transcript tabs will be visible.
You can also use the divider to completely hide the three tabs and only view the recording with Timeline, Clips and Coaching tabs.
Timeline
Use the timeline to see who spoke when, and for how long. Use it to analyze speaking times, or to quickly find parts of the call that deserve a deeper review. The timeline bar also shares when screen share took place in the meeting.
Speaker-Specific Playback: Click the play button next to a specific speaker's name to play back only sections of the recording where that speaker is speaking. This feature makes it easy to review contributions by each participant.
Transcript
Speaker blocks: Scroll through the transcript and review the transcript as stated by each speaker.
Search Functionality: Utilize the search bar to find specific keywords within the transcript of your recording. This feature helps you quickly navigate to relevant sections without manual scrolling.
View Chapters:
You can now access chapters from your transcript tab. When you click on each of the chapters, you'll be taken to the exact point in the transcript where those points were discussed.
View comments: Click on the comment icon to view comments in your transcript. It also shows the number of comments that have been added in your transcript.
Copy transcript: You can copy your transcript by clicking on the copy icon.
Edit transcript or Change transcript Language: Click the three dot menu on the right to access these options. You can also download your transcript from here.
Note: Transcript language can only be changed once and only to match your meeting language.