Step 1: Configuring Workspace Access
To begin, lets navigate to our 'Team Access' settings under 'Account'.
Now you can set the default sharing settings for any new meetings Grain records.
The first option is to share 'All meetings' you own / record with the rest of your workspace
Second, 'All meetings with only internal participants' will automatically share internal meetings with your workspace.
Third, 'All meetings with external participants' will automatically share external meetings with your workspace. External participants refer to attendees with email domains outside of your organization.
Finally, you can also choose to turn this feature off entirely, and no meetings will automatically be shared with others.
Step 2: Configuring Grain Recording Link Sharing Options
To obtain sharing links for meetings inside of Grain, let's start by navigating to the 'My Meetings' page.
Click on the meeting you would like to share and edit permissions for.
At the top of the page once inside the meeting, you can hover over the people icon to see who the participants in the meeting were.
Then, we can go to the top right and press the share button.
This will then open the share menu. From here you can type in email addresses you would like to share the meeting with.
You can also toggle on or off wether or not you want to share this meeting with your team.
This menu also provides a complete overview of everyone with access to that meeting.
To configure who is able to view meetings with recording links from the 'Link access' tab, you can select one of three options from the dropdown menu.
Anyone with the recording link - anyone who has access to the recording link can view the meeting.
All team members - anyone inside your workspace.
Only people with access to the recording- only workspace members with access to the recording.
You can regenerate the meeting link at any time using the three dots on the right hand side.
