Step 1: Configuring Workspace Access
To begin, lets navigate to our 'Workspace Access' settings under 'My Account'.
Now you can set the default sharing settings for any new meetings Grain records.
The first option is to share 'All meetings' you own / record with the rest of your workspace
Second, 'All meetings with only team participants' will automatically share internal meetings with your workspace.
Third, 'All meetings with customer participants' will automatically share external meetings with your workspace. Customer participants refer to attendees with email domains outside of your organization.
Finally, you can also choose to turn this feature off entirely, and no meetings will automatically be shared with others.
If you opt for this, you can learn more about how to share individual meetings here (hyperlink to future article)
Step 2: Configuring Grain Recording Link Sharing Options
To obtain sharing links for meetings inside of Grain, let's start by navigating to the 'My Meetings' page.
Click on the meeting you would like to share and edit permissions for.
At the top of the page once inside the meeting, you can hover over the people icon to see who the participants in the meeting were.
Then, we can go to the top right and press the green share button.
This will then open the share menu. From here you can type in email addresses you would like to share the meeting with.
You can also toggle on or off wether or not you want to share this meeting with your workspace.
This menu also provides a complete overview of everyone with access to that meeting.
To configure who is able to view meetings with recording links from the 'Link access' tab, you can select one of three options from the dropdown menu.
Anyone with link - anyone who has access to the recording link can view the meeting.
Members of [your workspace name] - anyone inside your workspace.
Only members with access - only specific people you chose to give access to (listed above under "People with Access")
You can regenerate the meeting link at any time using the three dots on the right hand side.
