Recording page

Open any meeting from the ‘Meetings’ page to reach the recording page. This is where you can watch the video recording, read the meeting transcript, review AI summary notes, see meeting participants, create clips, and more.

The ‘Summary’ tab is the default view when you open a recording. It contains your AI-generated notes, action items, and follow-up options.

Action items appear at the top of the ‘Summary’ tab. You can assign, reassign, delete, and copy action items directly from here. Logged-in users see their own action items first, followed by workspace members, then external participants.

At the bottom of the ‘Summary’ tab, you can apply or change the note template for the meeting. See Note templates for more details to create and manage templates.

Grain can generate a personalized AI-drafted follow-up email based on the meeting transcript. It is distinct from recap emails, which are automatically sent to participants after every meeting; a follow-up is manually generated by you for a specific meeting when you choose to send one. You can also choose to send the meeting to HubSpot, Slack, or Salesforce.

To generate a follow-up email:

The email is generated from the meeting transcript and tailored to the participants. Each time you click generate, Grain produces a fresh draft.

Note: Follow-up emails are available on the Business plan only and apply to external calls only.

The video player sits at the top right of the recording page.

The ‘Timeline’ tab sits below the video. Use it to see who spoke when and for how long, and when screen sharing took place.

Speaker-specific playback: click the play button next to any speaker's name to play back only their sections of the recording. Click the forward button next to a speaker’s name to skip to the next segment. Click the ‘X’ next to a speaker’s name to return to hearing everyone on the call.

The Transcript tab shows the full speaker-labeled transcript synced to the video. Click any line to jump to that point in the recording.

Note: Transcript language can only be changed once and must match the language spoken in the meeting.

To correct transcription errors:

For uploaded recordings where speakers are not automatically identified, you can assign or correct speaker names directly in the transcript.

Note: Speaker label editing applies to uploaded & Desktop capture recordings only. Bot-recorded meetings use speaker identification from the meeting platform and cannot be reassigned this way.

To change the language on a specific recording after the meeting, open the recording page, go to the ’Transcript’ tab, click the three-dot menu, and select ’Change transcript language.’ See meeting language default for more information on Grain’s language detection.

Note: You can only change the language once per meeting using this method. Changing the transcript language will only work to match the language spoken in your meeting, Grain doesn’t support translation.

Click the participants button in the recording header to see everyone who attended, grouped by company. Click any participant to access three actions:

In the top right hand corner of the recording page, you can download, copy, or open directly in Claude or ChatGPT an enriched transcript to be used directly with AI tools.

Grain's enriched AI transcript is a Markdown file that packages your full meeting transcript with metadata, participant history, and action items. The options include:

Learn more about Enriched AI Transcripts in Grain here.

The ‘Clips’ tab shows all clips created from the recording. Click any clip to jump to that moment in the video. See Clips for more on creating and sharing clips.

The Private Notes tab is your personal notepad for the recording. Notes here are visible only to you and are included when you use AI Transcript Actions.